- 23 03, 2023
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- 9:01 am
Shaping the Future Together: The Keys to Our General Assembly 2023
Relive the highlights of an assembly dedicated to the growth, training, and empowerment of our promoters. Discover how we paved the way for a successful year.
The CEC-PROM Mature Annual General Assembly (AGA) is a major annual event that brings together our promoters. This event reports on our company’s activities during the year 2022. At this meeting, mentorship workshops were held to help our promoters learn investment strategies and understand how to create successful businesses. Discussions followed, which made us realize that our promoters needed training on financial management and the conditions for accessing credit.
CEC-PROM Mature: Key Points from the Ordinary General Assembly of March 22, 2023
The General Assembly is a highly anticipated event that brings together all our promoters to elect scrutineers, review financial statements, propose and adopt resolutions, and much more. In this article, we explore the highlights from the 2023 AGA, from the welcome address by the Chairwoman of the Board (PCA) to the presentation of the Best Saver Award. As a promoter, your participation in this event was crucial in shaping the future of our organization.
Read on to learn more and register today for a chance to be part of our collective future!
Reading of the Acknowledgement of Public Meeting Declaration
Before the start of the Annual General Assembly’s proceedings, the SG read the acknowledgement of the public meeting declaration. This declaration is a legal requirement and confirms that the meeting is being conducted in accordance with the rules and regulations established by the organization. This reading is a formal part of the meeting and signifies the official start of the proceedings.
Prayer
Following the reading of the acknowledgement, the participants gathered for the traditional prayer – a moment of reflection and unity for the promoters. Punctuality for this key part of the meeting was important, as the assembly subsequently proceeded to the election of scrutineers.
Election of Scrutineers
After the prayer, the next item on the agenda was the election of scrutineers. This process is crucial to ensure that the voting process is conducted fairly and accurately. The scrutineers were responsible for counting the votes and verifying the results. It was important to choose impartial scrutineers who had no direct interest in the outcome of the election. The promoters were therefore invited to nominate and second individuals for the position of scrutineer. The vote then took place, and the individuals who received the most votes were elected as scrutineers. The election of scrutineers thus paved the way for a transparent and democratic decision-making process, essential for upholding the values of CEC-PROM Mature.
Welcome Address by the Chairwoman of the Board (PCA)
The election of scrutineers marked the beginning of a transparent and fair decision-making process at the CEC-PROM Mature AGM. Once this process was completed, the participants heard the welcome address from the PCA. This speech served as an introduction to the meeting and provided an overview of the organization’s recent achievements and challenges. Her words also set the tone for the rest of the gathering. At the end of the welcome remarks, the participants moved on to the next item on the agenda: the proposal and adoption of the agenda.
Proposal and Adoption of the Agenda
At the CEC-PROM Mature AGM, one of the crucial items on the agenda was the proposal and adoption of the agenda. This step is essential to ensure that the meeting follows a clear and structured plan, allowing participants to stay on track and make important decisions.
Reading and Adoption of the Minutes of the Elective Annual General Meeting of April 6, 2022
Once the agenda was proposed and adopted, the participants moved on to the next item: the reading and adoption of the minutes of the Elective Annual General Meeting (EAGM) of April 6, 2022. This step ensures that the decisions and discussions of the AGM are accurately recorded and serve as a valuable resource for the future.
Reports from Management and the Supervisory Board
Following the adoption of the minutes, the AGM proceeded to the next important agenda item: the reports from management and the supervisory board. During this section, the management and supervisory boards presented their respective reports to the assembly. The management report detailed the company’s activities, performance, and achievements over the past year, while the supervisory board’s report covered its oversight activities and any recommendations or concerns it might have. These reports provide a comprehensive view of the company’s operations and help participants assess its overall health and future prospects.
Financial Statements Presented
Once the reports were presented, the AGM moved on to the review of the financial statements, which provide a detailed financial overview of the company. These financial statements are crucial for assessing the financial health and stability of the organization.
CAMCCUL Audit Report
After reviewing the company’s financial statements, the assembly moved on to discuss the CAMCCUL audit report, which is the proposed audit plan to ensure the accuracy and integrity of financial reporting. This audit report is an essential component of the company’s financial oversight, as it assesses the effectiveness of its internal controls and identifies potential areas for improvement. The CAMCCUL audit report was presented and discussed in detail during the AGM, giving participants the opportunity to gain a thorough understanding of the company’s financial practices and safeguards.
Auditor’s report
Following the discussion on the audit report, the assembly turned its attention to the Auditor’s Report. This report was presented by the external auditor, who provided an overview of the audit conducted on the company’s financial statements. The assembly had the opportunity to learn more about potential issues identified during the audit and how the company plans to address them. The Auditor’s Report is an essential component of the company’s commitment to transparency and accountability, and it provides stakeholders with valuable information about the company’s financial practices.
Draft Budget 2023
After the presentation of the Auditor’s Report, the assembly moved on to discuss the Draft Budget 2023. This discussion was an opportunity for the assembly to review the company’s financial projections for the upcoming year and to voice any concerns or suggestions. The Draft Budget 2023 is a critical aspect of the company’s planning process, and it will help ensure that the company remains financially sound and able to continue providing high-quality services to its clients.
Discussions and Adoption of Reports
After the discussion of the Draft Budget 2023, the assembly then proceeded to the discussions and adoption of reports. During this section, members had the opportunity to engage in a more in-depth discussion about the company’s financial practices and potential areas for improvement. The assembly also had the chance to make decisions regarding the adoption of the various reports under consideration. This stage of the meeting is essential, as it ensures that the company operates in a financially responsible manner and that all reports are effectively used to achieve its objectives.
Adoption of Resolutions
The adoption of resolutions section was where the assembly made crucial decisions about the future direction of the company, building on the discussions and decisions made in the previous section. These resolutions will have a significant impact on the company’s operations, so the assembly carefully considered all proposals and voted accordingly.
Presentation of New Members
After the crucial decisions made during the adoption of resolutions section, the assembly had the opportunity to welcome new members to the microfinance institution. These new members have the potential to bring fresh ideas and perspectives to the table, further enriching the company’s operations.
As the assembly learns more about each new member, they will have the chance to forge connections and build relationships, thereby strengthening the community as a whole. With a strong network of promoters, the company can continue to thrive and make important decisions for the future.
Best Saver Award
Following the presentation of new members, the assembly eagerly awaited the exciting Best Saver award, where a promoter was recognized for her exceptional savings efforts. This moment celebrates individual achievements and encourages others to prioritize their own savings goals. The recognition of the Best Saver also underscores the importance of responsible financial management, which benefits not only the individual but also the entire community. By recognizing and celebrating members who prioritize saving, the assembly reinforces the importance of responsible financial behavior and contributes to building a strong, sustainable, and supportive community for all. The recognition of the Best Saver, along with the opportunity to connect and build relationships among promoters, strengthens the CEC-PROM Mature community and helps the company continue to make impactful decisions for the future.
In conclusion, the CEC-PROM Mature Annual General Meeting is an important event where members come together to discuss and make decisions on key organizational matters. We have highlighted the key points that were addressed during the event, including the election of scrutineers, the reports from the management and supervisory boards, the financial statements, budget proposals, and the recognition of outstanding members. As a member, your participation matters, and you can influence the future of our organization. So, let’s shape our future together!
Remember: “Alone, we can do so little; together, we can do so much.” – Helen Keller.